• A laptop or desktop for assignments.
• A webcam ready device for Zoom.
• An internet connection of at least 1 MB download speed.
• An internet connection with unlimited data.

Note: If your internet does not meet the requirements, we recommend getting a mobile hotspot device. These can be purchased from a cellular company or at Walmart.

On Desktop/Latop – Go to https://zoom.us/download and download Zoom Client

or

On Mobile Device – Go to App Store and download Zoom Cloud Meetings

Note: You will need Zoom installed before you do this. You do not need to create a Zoom account or login (You just need the App).

Your classes will begin at their normal time (Eastern Standard Time). You will need to go to Populi and select your course.

On the right side of your dashboard, you will notice a link to your Zoom class under your schedule. To the left of your dashboard is a Conference Tab. Clicking on either of these will take you to the Conference section.

Note: You will not have a conference tab until your professor has created a conference.

In the Conference section of your class, you will see a scheduled Zoom/conference meeting. You will not be able to join the conference until your professor has started the meeting.

As class time approaches, please refresh your page until you see a “Join Conference” button.

When you click to join conference, a page will appear that will be similar to this. Click “Allow.” This will open the Zoom Application.

Note: If this page does not open, you may have a pop-up blocker. Please disable any blocker or click on the allow pop-up notification.

When Zoom first opens it may ask you for your name. Please enter your name so your professor can take role.

In the Zoom App, you’ll want to make sure your audio/video is unmuted or muted according to the professor’s preference. If you need to chat with the professor or another student, please use the chat feature.

In the Zoom App, click on the “Share Screen” button on your laptop/desktop; for mobile users, this may be named “Share” or “Share Content” and can be found in the features panel at top or bottom of your screen.

A new window will pop up giving you an option of a screen or application to share with the class. This will share either your entire screen or a specific application, such as Powerpoint or Keynote. It is also possible to share the screen of a connected device, such as an ipad or whiteboard. Once you have selected the screen or application you wish to share, click the “Share” button.

Once you click on “Share,” the screen will display your shared option with the class (in the case below it is the desktop screen being shared).

If you choose to share your desktop, you may then navigate to any program or file and the class will see your every move. At the top of your screen, you will notice a small Zoom features panel. One important feature that you now have access to (within Screen Share) is the ability to annotate. In the image below, I have opened Powerpoint while remaining in Screen Share mode.

After clicking on “Annotate,” you are provided with several options.

Using these various selections, you are able to mark up your screen for your viewers to see. You will have the ability to annotate on any screen or application.

When you are finished sharing your screen or application, click the red “Stop Share” button.

When you stop your share you will be taken back to the original screen you see when the Zoom conference first began. Clicking “Stop Share” does not end the Zoom conference session. 

For the following, you will not go to Populi, it is strictly done all within Zoom.

Open your Zoom Application. Make sure you sign in or create an account using your AWC/Populi email. On the Zoom home screen, you’ll need to click on New Meeting.

On the bottom/top features panel, you’ll need to click “Invite” to ask members to join your conference.

You’ll notice that there are different ways to invite group members. The most common method is to invite members using email. Click on your preferred email messenger. Note: you will need to already be signed in to your email account for this to work properly.

You will be taken to either your web browser or your mail app with a pre-made message. Simply add the recipients and send the message. Members who were invited will need to click on the link in the message to join the Zoom conference. Members also have the option of entering an ID and password to join the conference if they would prefer.

If you would prefer to invite members via text message instead of email, you can do this by clicking on the “Copy URL” text (in the Zoom “Invite” window).

On your device, create a new message and add the group members. Paste the link in the text field and send the message.

Members will be able to tap or click on the link that they receive to join the conference.

For the following, you will not go to Populi, it is strictly done all within Zoom.

Note: The benefit of scheduling a meeting is two-fold. You can both send out an invitation prior to the meeting and you will have a reminder in your Zoom account – other members will NOT get this reminder in their Zoom application. If other users want a reminder they will need to create their own reminder in a separate application. 

Open your Zoom Application. Make sure you sign in or create an account using your AWC/Populi email. On the Zoom home screen, you’ll need to click on “Schedule.”

A “Schedule Meeting” window will pop up for you to fill out.

• The “Topic” field will be the name of your group.
• Input a date and time for the meeting to begin and end.
• You will want to have the “Meeting ID” automatically generated.
• Uncheck the box requiring a meeting password.
• If you want to allow video in your meeting, make sure it is turned on for both you and your group members.
• For “Audio” select the “Computer Audio” option.
• You can select your preferred calendar. Note: A pop-up to add the event to your calendar will appear after you schedule the meeting. You can either add to your calendar or cancel to ignore it.
• Click on the “Advanced Options” drop-down arrow to reveal more options.

Under “Advanced Options”

• If you don’t mind other members joining the conference before you, check the box for “Enable join before host.”
• If you would like to record your meeting, you have the option to “Automatically record meeting on the local computer.”

Once this information is filled in, click the blue “Schedule” button.

A window will appear informing you that your meeting has been scheduled. Click on the “Copy Invitation” button and it will copy all of the information in this window. You will then want to go to your email or texting app and paste the info. When members receive your message, some will have an “add event to calendar” button in their email or text and some will not. Due to this self-reminder set up, it would be good to send out your own reminder to each member shortly before the meeting begins. 

On the Zoom home screen, you will now see your meeting scheduled (this is what other members won’t see). When it is time for your meeting just click the “Start” button to begin.